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The Danish Embassy in Madrid is looking for a Financial Manager

The Danish Embassy in Madrid is seeking a highly organized, proactive, and reliable Financial Manager. The selected candidate will be responsible for the Embassy’s financial management, payroll administration, budgeting, accounting operations, and coordination with internal and external stakeholders. This position requires strong analytical skills, attention to detail, integrity, strict compliance with public rules and regulations, and the ability to work independently while supporting multiple Embassy functions.

Deadline for application: 16 March 2026

Hvornår

Type of employment: Full time position/Permanent employment
Starting date: 16 June 2026 or soon thereafter
Location: Danish Embassy in Madrid
Deadline for application: 16 March 2026


Main Duties and Responsibilities

Financial Management & Accounting

  • Perform accounting tasks, bank account administration, and payment supervision. 
  • Act as the primary liaison with the Global Financial Team of the Danish Ministry of Foreign Affaris (MFA).
  • Manage Embassy budgeting processes, controlling and financial reporting.
  • Handle VAT reimbursement procedures for the Embassy and diplomatic staff.
  • Administer purchases, subscriptions, supplies, and vendor contracts. 
  • Prepare commercial and non-commercial invoices through the CRM billing module.

Systems & Technical Responsibilities

  • Access and operate Navision and other financial systems.
  • Serve as Super User for internal travel and HR systems.
  • Maintain and update multiple MFA databases
  • Supervise IT operations and manage IT inventory (annual + biannual checks during Ambassador transitions, ongoing updates, and disposal of outdated equipment). 

Human Resources & Payroll 

  • Manage payroll, social security contributions, and income tax (IRPF) processes.
  • Register employment contracts with Social Security and SEPE.
  • Act as employee system administrator.
  • Assist diplomatic staff with rental contracts, utilities, vehicles, and various services.

Procurement, Inventory & Facility Management

  • Oversee Embassy and Residence inventories (annual + biannual checks during Ambassador transitions, continuous updates, and disposal of old items).
  • Manage procurement of equipment and maintain accurate asset inventories.
  • Obtain quotes and monitor service contracts with companies (telephony, air conditioning, electricity, etc.).
  • Serve as the main contact for providers of telephone, electricity, and gas services.
  • Manage maintenance of the Official Danish Residence in Madrid.

Administrative & Diplomatic Support

  • Prepare Verbal Notes to the Spanish Minister of Foreign Affairs related to diplomatic vehicles. 
  • Serve as the Embassy’s contact for fire alarm system and occupational risk prevention.

Qualifications & Requirements

  • Degree in Finance, Accounting, Business Administration, or a related field (preferred).
  • Proven experience in accounting, controlling, financial operations, strict compliance with public rules and regulations, and administrative management. 
  • Strong proficiency in IT systems and financial software; experience with Navision or similar platforms is an asset.
  • Excellent English proficiency and sound knowledge of Spanish; knowledge of a Scandinavian language is an advantage. 
  • High level of integrity, discretion, flexibility, responsibility, and ability to work independently.
  • Strong organizational, analytical, and communication skills.

Employment conditions

  • Labour contract according to Spanish legislation and the Embassy’s staff rules. 
  • Salary will reflect qualifications, relevant experience and proven work-related results. 
  • Standard working hours will be 37 hours per week with 3-month probationary period. Overtime must be expected, but will be compensated. 
  • 23 days of paid holiday per full year of work (1.91 days earned per month). You will also get leave days according to Danish / Spanish national holidays.

Application and recruitment process 

To apply for the position, please send your application (minimum: CV, additional cover letter, recommendations, references and results from university degree or equivalent) in English to [email protected]. 

“Application for Financial Manager” in the subject line no later than 16th March 2026.

The Embassy is obliged to follow EU-rules of handling personal information (GDPR) when we receive and process job applications. Our processing of personal information will rely on your consent (art. 6, no. 1a). Please read the privacy policy of the Danish Ministry of Foreign Affairs before applying https:/um.dk/en/about-us/organisation/contact-information/the-ministry-of-foreignaffairs-of-denmark-personal-data-policy). 

By sending your application, you actively consent to our processing of your personal information. In the above-mentioned policy, you can read more about your rights (among others your right to withdraw your consent), how we process your data and how to complain about our processing of your personal data.

The embassy attaches great importance to equal opportunities for all and therefore welcomes applications from all qualified persons regardless of race, sex, religion and age.

Only shortlisted candidates will be contacted for the interview.

The chosen candidate must present a “No Criminal Record” and pass security clearance by the Danish authorities prior to appointment. 


About the Danish Embassy in Madrid

The Danish Embassy in Madrid is a small, but dynamic embassy, located centrally in the heart of Madrid on Calle Serrano, 26.

Driven by professionalism, strong team spirit and a desire to provide excellent service at all times, the Embassy’s overall mission is to strengthen the relations between Denmark and Spain. The embassy is the key interface between Danish and Spanish institutions and assists Danish nationals and Danish companies in Spain.


Questions

For any questions regarding the position, please contact [email protected].